This is a short post but an important reminder. With the influx of e-mail in everyone’s inboxes, it’s super difficult to manage it all. So, here are some short reminders regarding e-mail.
- Not everything requires a response. If you’re just writing back to say ‘Thanks!’, don’t bother.
I mean that in the nicest way possible! It’s not required and just causes the person on the other end to go into e-mail overwhelm. - When setting appointments, be concise and clear. If someone is trying to schedule something with you, tell them an exact time, exact date and say, “If this works, just write back ‘confirmed’ and I’ll call you. Otherwise, please let me know two or three times that you have open and I’ll match that up with my schedule.” Or, use a self-scheduling system like mine at http://www.bsetc.ca/schedule/
- If you’ve e-mailed someone once and they haven’t replied, don’t e-mail them a thousand times. Instead, look up their assistant’s e-mail address, an alternate address on their website, a phone number and use another means of communication.
Help me stop the flow of e-mail. There is far too much of it floating around cyber-space!
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on Wednesday, July 16th, 2008 at 8:06 am and is filed under Blog, Business Management, Technology Tips, Time Management, Virtual Assistance.
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Amen! Spot on and stop the insanity!
Amen to that. As founder of VA4Growth, a virtual assistance business I certainly have my fair share of email clutter that quickly gets out of control. We can all play a role in reducing this insanity.