Using Google Docs to Get Organized

February 5, 2007

As you know, I’m currently traveling. With travel (especially where I am - the Caribbean) comes a lack of constant, available internet as well as the ability to fully manage and ‘watch’ my business. With this vacation, I put a virtual assistant in charge of my business for the week. This has been both the hardest thing and the easiest thing to do for me. Hard because I have issues with “letting go” of my stuff. I’m kind of a control freak and I get separation anxiety. (Is this something all entrepreneurs face?)

Anyway, when I first decided I was going to go away, I began using Google Docs to organize my work and write out procedural documents for everything that I do for my clients and within my business. I created client specific documents as well as generic business procedural docs so that Amy, my WONDERFUL assistant, can look after my business for me while I am away.

We sat together before I left (over the phone of course!) and she commented that she felt so comfortable looking after my business because of how organized I was within Google Docs. The beauty of the service is that (a) your documents are secure, (b) your documents are accessible from anywhere, (c) you can use the documents and spreadsheet in a project because they have collaboration features built in, and finally (d) it’s free!

I highly recommend you check this service out - regardless of whether you have a need to collaborate on projects together or not. Just think of how cool it would be to have access to your spreadsheets and documents from any PC and not just your usual PC.

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